Warehouse Assistant

The proposed position of Warehouse Assistant is critical to fulfilling the operational and to expedite the implementation of the newly awarded DFAT-IRC -supported WASH project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Key Duties & Responsibilities:

• Support the Logistics & Procurement Manager in the day-to-day management of warehouse operations and inventory control activities.

• Receive, inspect, count, and verify all incoming materials, tools, equipment, spare parts, consumables, and supplies against delivery notes, purchase orders, and Goods Received Notes (GRNs).

• Ensure proper storage, arrangement, labeling, and safeguarding of all materials and equipment in accordance with warehouse management procedures.

• Maintain accurate stock registers, bin cards, stock cards, inventory records, and warehouse documentation.

• Issue materials, tools, equipment, and consumables to project staff based on approved requisitions and maintain proper issue records.

• Monitor stock levels and promptly notify the Logistics & Procurement Manager when stock reaches minimum threshold levels.

• Conduct regular physical inventory counts and stock verification exercises and reconcile physical stock with inventory records.

• Support periodic inventory audits, donor verifications, and compliance reviews by ensuring availability of accurate warehouse records.

• Ensure proper handling, storage, and preservation of materials to prevent damage, deterioration, theft, or loss.

• Monitor movement of project assets, tools, and equipment entering or leaving the warehouse and maintain proper tracking records.

• Prepare warehouse reports including stock balances, stock movement reports, inventory status reports, and consumption summaries.

• Assist in loading, unloading, transportation, and dispatch of project materials and equipment to field locations.

• Ensure warehouse cleanliness, safety, organization, and compliance with occupational health and safety requirements.

• Report damaged, expired, obsolete, lost, or missing items to the Logistics & Procurement Manager and assist in investigation and documentation.

• Maintain proper filing and archiving of warehouse-related documents including delivery notes, GRNs, issue vouchers, stock registers, and inventory records.

• Support emergency procurement and distribution activities during emergency response operations when required.

• Perform any other warehouse, logistics, and inventory-related duties assigned by the Logistics & Procurement Manager or Programme Manager.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Bachelor of Business Administration (BBA) in Supply Chain Management.

Masters/MBA/MBS will be preferred.

• Age At most 40 years

Proficient in Computer skills in MS Office Suite (Word, Excel, PowerPoint).

Work experience in Cox's Bazar is preferable.

Fluency in English and Bangla; knowledge of Rohingya/Chittagonian dialect is an asset.

As per Human Resource Policies & Procedures of NGO Forum for Public Health.

APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.Note: Application sent by email will not be considered.Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing.ATTENTION:• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.