Logistics & Procurement Manager

The proposed position of Logistics & Procurement Manager is critical to fulfilling the operational and to expedite the implementation of the newly awarded DFAT-IRC -supported WASH project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Key Duties & Responsibilities:

• Lead and manage all logistics, procurement, inventory, asset management, transportation, and supply chain functions of the project in compliance with organizational policies, donor regulations, and applicable procurement procedures.

• Develop and implement project procurement plans, logistics plans, and supply plans in coordination with the Programme Manager and relevant project staff to ensure timely delivery of goods, works, and services.

• Provide strategic procurement and logistics support to project teams to facilitate smooth implementation of project activities across all target camps.

• Ensure all procurement processes are conducted transparently, competitively, and in accordance with approved procurement policies, procedures, and delegated authority levels.

• Manage the end-to-end procurement cycle, including purchase requisitions, market surveys, requests for quotations (RFQs), bid evaluations, comparative statements (CS), work orders, contracts, goods receipt verification, and payment documentation.

• Prepare and review procurement documents including PRs, RFQs, tender documents, bid evaluation reports, comparative statements, purchase orders, contracts, and procurement tracking reports.

• Coordinate procurement committee meetings and ensure all procurement documentation is complete and compliant before approval.

• Monitor procurement lead times and maintain procurement tracking systems to ensure timely procurement and delivery of goods, materials, equipment, and services.

• Ensure timely procurement and delivery of WASH-related materials, spare parts, tools, equipment, fuel, construction materials, FSM and SWM operational supplies, laboratory consumables, and other project requirements.

• Coordinate closely with the WASH Technical Manager, Project Officers, Central Office Finance Team, and Programme Manager to ensure procurement specifications and delivery schedules meet project needs.

• Maintain and regularly update stock registers, inventory records, bin cards, and warehouse records for all project materials, tools, equipment, and consumables.

• Ensure proper receipt, storage, issuance, tracking, and disposal of project inventory and assets in accordance with organizational procedures.

• Monitor stock levels and initiate replenishment processes when inventory reaches minimum threshold levels.

• Conduct regular physical inventory verification and asset inspections and ensure reconciliation with stock records.

• Ensure proper asset tagging, registration, tracking, maintenance, transfer, and disposal of project assets.

• Manage transportation and logistics arrangements for project staff, materials, equipment, and field activities.

• Coordinate vehicle utilization, maintenance schedules, fuel management, and transport planning to support efficient project operations.

• Establish and maintain a reliable supplier, vendor, and contractor database and regularly assess vendor performance.

• Monitor supplier and contractor performance to ensure timely delivery, quality compliance, and adherence to contractual obligations.

• Work closely with the Finance & Accounts team to ensure timely processing of procurement-related payments and proper financial documentation.

• Prepare regular procurement, inventory, logistics, and asset management reports for project management and organizational requirements.

• Support internal audits, donor audits, procurement reviews, and compliance assessments by maintaining complete and accurate procurement records.

• Identify procurement and supply chain risks and implement appropriate mitigation measures to minimize operational disruptions.

• Supervise logistics, procurement, warehouse, and support staff assigned to the project and provide mentoring and capacity-building support.

• Ensure compliance with organizational policies on safeguarding, code of conduct, anti-fraud, conflict of interest, and ethical procurement practices.

• Conduct regular field visits to monitor material utilization, stock management, asset condition, and logistics support requirements across project locations.

• Perform any other duties assigned by the Programme Manager and senior management in support of project implementation and organizational objectives.

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Master of Business Administration (MBA) in Supply Chain Management.

• Masters/MBA/MBS.

• Age At most 55 years

• Proficient in online procurement systems with specialized expertise in Tally ERP9, Tally Prime, and ERP.

• Computer skills in MS Office Suite (Word, Excel, PowerPoint).

• Knowledge on VAT & Tax compliance, and office administration across diverse organizations.

• Work experience in Cox's Bazar is preferable.

• Fluency in English and Bangla; knowledge of Rohingya/Chittagonian dialect is an asset.

As per Human Resource Policies & Procedures of NGO Forum for Public Health.

APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.Note: Application sent by email will not be considered.Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing.ATTENTION:• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.