Finance & Accounts Assistant

The proposed position of Finance & Accounts Assistant is critical to fulfilling the operational and to expedite the implementation of the newly awarded DFAT-IRC -supported WASH project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Key Duties & Responsibilities:

• Support the Finance & Accounts Manager in day-to-day financial and accounting operations of the project.

• Prepare payment vouchers, journal vouchers, receipts, bank payment documents, and other accounting records ensuring completeness and accuracy of supporting documents.

• Process vendor payments, contractor payments, volunteer payments, and staff reimbursements in accordance with organizational policies and approved procedures.

• Maintain spreadsheets, ledgers, subsidiary records, and financial databases for project transactions and expenditures.

• Verify invoices, bills, quotations, contracts, work orders, and supporting documents prior to processing payments.

• Prepare and maintain cash books, bank books, advance registers, volunteer payment registers, and other accounting records.

• Assist in preparing monthly, quarterly, and annual financial reports, statements, and schedules as required by the project and organization.

• Prepare bank reconciliation statements and maintain updated records of bank balances, outstanding cheques, and fund transfers.

• Manage petty cash transactions, maintain petty cash records, and prepare periodic petty cash reports and replenishment requests.

• Monitor Tax, VAT, AIT, and other statutory deductions at source and maintain related records and documentation.

• Prepare payment certificates, tax certificates, and other financial documents required for suppliers, contractors, and service providers.

• Issue receipts for payments received through cash, cheque, mobile banking, or bank transfer and maintain proper receipt registers.

• Maintain organized filing systems for financial documents, payment records, procurement documents, contracts, and supporting documentation.

• Assist in preparation of fund requests, advance requests, advance settlements, and expenditure tracking reports.

• Coordinate with logistics, procurement, administration, and project teams to collect and verify financial and procurement documentation.

• Support internal audits, donor audits, financial reviews, and compliance monitoring exercises by providing required documents and information.

• Prepare monthly Receipt and Payment Statements and other financial statements as required by the organization's finance department.

• Support the preparation and maintenance of project correspondence, financial records, personnel-related documents, and administrative reports as required.

• Ensure proper archiving and safeguarding of financial records in accordance with organizational and donor requirements.

• Perform any other duties assigned by the Finance & Accounts Manager, Programme Manager, or senior management in support of project implementation.

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• BBA/MBA/ M.Com / MBA in Accounting / Finance / AIS.

• CA-CC/ACCA/ICMA part qualified preferable.

• Age At most 55 years

• Experience in Finance, Administration, and logistics, budgeting, bank reconciliation, ledger maintenance.

• Skilled in preparation of financial reports, monitoring fund flows, and ensuring donor compliance.

• Proficient in online accounting systems with specialized expertise in Tally ERP9, Tally Prime, and ERP.

• Computer skills in MS Office Suite (Word, Excel, PowerPoint).

• Knowledge on VAT & Tax compliance, and office administration across diverse organizations.

• Work experience in Cox's Bazar is preferable.

• Fluency in English and Bangla; knowledge of Rohingya/Chittagonian dialect is an asset.

As per Human Resource Policies & Procedures of NGO Forum for Public Health.

APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.Note: Application sent by email will not be considered.Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing.ATTENTION:• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.