Deputy Manager/ Manager - Admin
Job Description
The Administrative Manager leads the administrative team, streamlines corporate workflows, manages facility resources, and ensures the smooth, compliant day-to-day operation of the corporate office.
Key Responsibilities
Office & Facility Management: Oversee corporate workspace allocation, maintenance, security, housekeeping, and vendor/contractor management (e.g., HVAC, IT infrastructure support, utilities).
Policy & Procedure Implementation: Develop, update, and enforce office administrative policies, safety protocols, and standard operating procedures (SOPs).
Team Supervision: Lead, mentor, and evaluate administrative, front-desk, security, and support staff; manage scheduling, attendance, and performance reviews.
Budget & Expense Oversight: Monitor and control administrative budgets, track office supplies/inventory, process vendor invoices, and assist with financial reporting or petty cash management.
Procurement & Asset Management: Handle the purchasing of office equipment, furniture, and stationery, and maintain an updated fixed-asset register.
Event & Travel Coordination: Coordinate corporate meetings, boardrooms, VIP visits, travel arrangements, and internal/external events.
Compliance & Documentation: Ensure compliance with local regulatory requirements, building safety codes, and corporate governance standards.
Additional Requirements
Education: Bachelor’s degree in Business Administration, Management, or a related field.
Experience: 5 to 7+ years of proven experience in office or administrative management within a corporate setting.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern workplace or ERP/inventory tools.
Soft Skills: Strong leadership, multitasking, problem-solving, negotiation, and cross-functional communication abilities.
