Executive - Accounts And Admin

Key Responsibilities

Accounts and Financial Operations

• Maintain daily accounting transactions, including receipts, payments, journal entries, and general ledger records.

• Prepare and maintain cash books, bank books, vouchers, invoices, bills, and supporting documents.

• Record sales, purchases, expenses, receivables, and payables accurately in the accounting system.

• Monitor accounts receivable and follow up with customers regarding outstanding payments.

• Maintain accounts payable records and process vendor payments according to company procedures.

• Prepare daily, weekly, and monthly financial reports for management review.

• Assist in preparing profit and loss statements, balance sheets, cash-flow reports, and other financial reports.

• Perform bank reconciliation, cash reconciliation, and vendor ledger reconciliation.

• Manage petty cash and ensure proper documentation and approval of all expenditures.

• Support management in budgeting, financial planning, and expense control.

VAT, Tax, Banking, and Audit

• Prepare and maintain VAT and tax-related documents, registers, challans, invoices, and supporting records.

• Assist with VAT returns, withholding tax, advance income tax, and other statutory submissions.

• Coordinate with tax consultants, auditors, banks, and relevant government authorities when required.

• Prepare documents for internal and external audits.

• Ensure financial records comply with company policies and applicable accounting, VAT, and tax regulations.

• Handle cheque preparation, bank deposits, fund transfers, pay orders, and other banking activities.

• Maintain proper records of bank guarantees, tender securities, performance guarantees, and related financial instruments when applicable.

Procurement and Vendor Management

• Receive and review purchase requirements from different departments.

• Collect quotations from suppliers and prepare comparative statements.

• Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions with vendors.

• Prepare purchase orders and obtain necessary management approvals.

• Maintain an updated vendor database, price list, and procurement records.

• Evaluate supplier performance based on price, quality, delivery time, and after-sales support.

• Coordinate with local and international suppliers for product sourcing and order processing.

• Follow up with vendors to ensure timely delivery of products and services.

• Verify supplier invoices, delivery challans, purchase orders, and received quantities before payment processing.

• Support management in identifying reliable suppliers and improving procurement costs.

• Management may assign additional tasks as necessary.

• 1 to 3 years
• The applicants should have experience in the following business area(s): Software Company, IT Enabled Service

• Bachelor of Business Administration (BBA) in Accounting, Supply Chain Management

• Age 24 to 32 years
• Only Male