Personal Secretary (PS) to Managing Director

Job Location Baridhara, Dhaka & Dhaka Extension EPZ Area, Savar, Dhaka

Job Context

A renowned Public Limited Company located at Dhaka Extension EPZ Area, Savar, Dhaka is looking for a smart, energetic, dedicated, and highly professional Personal Secretary (PS) to the Managing Director. The incumbent will be responsible for providing confidential executive support, maintaining the Managing Director`s daily schedules, coordinating with internal and external stakeholders, and ensuring smooth administrative operations.

This position requires a proactive individual who can work independently under pressure, maintain strict confidentiality, and remain available whenever required for official responsibilities.

Job Responsibilities

• Provide comprehensive secretarial and administrative support to the Managing Director.

• Manage the Managing Director`s calendar, appointments, meetings, travel schedules, and correspondence.

• Draft, edit, and prepare professional letters, emails, reports, presentations, and official documents in both English and Bengali.

• Prepare meeting agendas, take minutes of meetings, and follow up on action points.

• Coordinate with departments, clients, government authorities, and business associates on behalf of the Managing Director.

• Maintain confidential records, files, and official documents with the highest level of discretion.

• Screen telephone calls, visitors, and correspondence professionally.

• Prepare presentations and reports using Microsoft Office applications.

• Perform internet research and compile necessary business information as instructed.

• Handle urgent assignments efficiently and ensure timely completion of assigned tasks.

• Remain available for official duties beyond regular office hours whenever required.

• Perform any other task assigned by the Managing Director from time to time.

• At least 3 years
• The applicants should have experience in the following business area(s): Textile, Spinning, Dyeing Factory

• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)

• BBA, MBA or L.L.B, L.L.M or Masters in English.

• O Level and A Level from a recognized institution will be given preference. Candidates having additional professional qualifications will receive preference.

• Age At most 35 years

Experience Requirements

• Minimum 3 years' experience as a Personal Secretary, Executive Secretary, Executive Assistant, or in a similar position supporting top management.
• Experience working with the Managing Director, CEO, Chairman, or Directors of a reputed organization will be given preference.

Additional Requirements

• Age: Maximum 35 years.
• Male and Female candidates both are encouraged to apply.
• Smart, presentable, well-groomed, and professional personality.
• Honest, sincere, punctual, hardworking, and dedicated.
• Strong organizational and time-management skills.
• Ability to maintain complete confidentiality.
• Excellent communication and interpersonal skills.
• Fluency in spoken and written English and Bengali.
• Strong listening and comprehension skills.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Sound knowledge of Windows 8.1 and Windows 10 operating systems.
• Ability to work under pressure and meet deadlines.
• Must be available for on-call duty whenever required by management.

• Salary Negotiable (Based on qualification and experience).

• Compensation & Other Benefits

• Attractive compensation package for deserving candidates.

• Annual salary review as per EPZ rules and regulation.

• Festival Bonus as per company policy.

• Other admissible benefits according to company rules.