Admin and Procurement Executive

Job Summary

• We are seeking an organized, sharp, and highly motivated Admin and Procurement Executive with a solid background in the construction industry. In this role, you will bridge the gap between our corporate office and active project sites. You will be responsible for sourcing high-quality building materials, negotiating with subcontractors, managing vendors, and handling the day-to-day administrative operations that keep our projects running smoothly, on time, and within budget.

Key Responsibilities

Procurement & Supply Chain Management

• Sourcing & Vendor Management: Identify, evaluate, and onboard reliable vendors and subcontractors for construction materials (e.g., steel, cement, MEP supplies, finishing materials) and equipment hire.
• Negotiation & Cost Control: Negotiate competitive pricing, payment terms, and delivery schedules to ensure cost-efficiency without compromising structural or architectural quality.
• PO Management: Prepare, issue, and track Purchase Orders (POs) based on Material Requisitions (MRs) sent by site engineers and project managers.
• Logistics Coordination: Coordinate timely delivery of materials to various construction sites, troubleshooting delays or supply chain bottlenecks as they arise.
• Quality & Compliance: Ensure all procured materials meet project specifications, industry standards, and regulatory compliance. Handle returns or discrepancies with suppliers.

Office & Site Administration

• Documentation & Billing: Verify vendor invoices against delivery orders (DOs) and POS; resolve discrepancies and coordinate with the finance team for timely payments.
• Contract Management: Maintain organized digital and physical records of subcontractor agreements, legal permits, insurance certificates, and warranties.
• Site Liaison: Act as the primary administrative point of contact for Site In-Charges and Project Managers regarding office supplies, petty cash, worker welfare amenities, and basic site equipment.
• Compliance & Licensing: Assist in obtaining and renewing necessary local authority permits, licenses, and safety certifications required for project execution. Requirements & Qualifications

• 3 to 5 years
• The applicants should have experience in the following business area(s): Engineering Firms, Architecture Firm, Interior Design, Escalator/Elevator/Lift, HVAC System, Power

• Bachelor`s degree in business administration, Supply Chain Management, Civil Engineering, or a related field.

• Age At least 23 years

Experience:

• 3-5 years of proven experience in procurement and administration, strictly within the construction or civil engineering industry.

Technical Skills:

• Proficiency in ERP software (e.g., SAP, Oracle, or construction-specific software like Candy/Procore) is highly desirable.

• Strong command of MS Office, particularly Excel for cost-tracking and data analysis.

Industry Knowledge:

• Solid understanding of building materials, market rates, and common construction terminology.

Soft Skills:

• Strong negotiation skills, excellent verbal/written communication, and the ability to multitask under tight project deadlines.

Adaptability:

• Comfortable splitting focus between structured office administration and the fast-paced, unpredictable nature of construction site needs.

• Competitive salary package based on experience.

• Opportunities for career growth in an expanding company.